Sep 9, 2015 - Mac 911 has the answer, though it's a slightly irritating one. A second option, which requires a restart so you can invoke it from Recovery. Email yours to [email protected] including screen captures as appropriate. May 18, 2018 - The problem “Microsoft Outlook 2016 for Mac keeps asking for password” has. 5 Simple steps to fix email problems on your Mac or iPhone.
Bottom line: Learn how to quickly attach Excel files to your emails. These techniques and keyboard shortcuts can work for any email client including Outlook, Mac Mail, and Gmail. Skill level: Beginner If you work with a lot of Excel files, then chances are you also email a lot of Excel files. There are probably a million different ways to attach a file, and some of those ways can be painfully slow.
You can end up spending a lot of time navigating through folders to find the file(s) you want to attach. Then repeat that process if you realize you need to make a change to the file, or you're not sure if you saved it. If that sounds familiar, then this article should help speed up this process. ? Method #1: I Don't Use “Send as Attachment” Excel has a built-in feature called Send as Attachment that will attach the current file to a new email. This email can be created in Outlook, or your default email application.
You can find the Send as Attachment button on the File menu, or add it to the Quick Access Toolbar (QAT). This is a quick way to attach the file to an email, but I don't use it. Well, there are a few reasons I avoid it:. You cannot make changes to the file after you have attached it. In some versions of Office you cannot edit the file in Excel either.
I always find myself needing to make changes to the file or take screenshots before I send it. It doesn't work if you are using an email application in your web browser like Gmail or Yahoo mail. It only works for attaching one file to an email. It only works for new emails.
Often times I will be attaching a file to a reply. Based on those limitations, I never use the Send as Attachment feature. It's not a bad option, I just find it too limiting for everyday use.
So let's look at more flexible solutions. Method #2: Use the Recent Items Menus Typically you will be attaching a file that you are currently working on. Both Windows and Mac have ways to view your most recent items in the Windows Explorer or Finder windows. The first step is to click the Attach button in your email program.
Here are the keyboard shortcuts to attach files for some common email clients. Outlook: Alt, H, A, F. Or use the Quick Access Toolbar shortcut I explain below. Gmail: From the email body, hit Tab twice to highlight the Attach button, then Enter. The number of times you hit Tab may vary depending on other extensions you have installed. The next step is to use one of the following methods to quickly locate the recent file.
If you are using Windows 10 then you can see the list of recent items by selecting Quick Access on the Navigation Pane, then scroll down to the Recent Files section. On a Mac you can view all your files and sort the Date Modified column to show the most recent items first. New Recent Items feature in Outlook 2016 Outlook 2016 also has a new Recent Items feature in the Attach File menu. I really like this new feature because it allows you to see, and quickly attach multiple files that you are working on.
You can still access the files in Excel and work on them. If you do make any changes to the file you will need to delete the attachment and re-attach the most recently saved version. The keyboard shortcut to attach the most recent file in Outlook 2016 is: Alt, H, A, F, Enter Alt, H, A, F will bring up this new menu in 2016. Hit Enter to attach the most recent file. In older versions it will bring up the Insert File menu to select a file. You can then use the Recent file list or the copy/paste technique (method #3 below) to quickly attach a file.
A FASTER Way: Add the Attach Button to the Quick Access Toolbar The quickest keyboard shortcut for attaching a file in Outlook is to add the Attach button to the Quick Access Toolbar (QAT), then press Alt+location number to open the Insert File menu. You can add both the new and old attach icons to the QAT in 2016. So with the setup in the screenshot above the following keyboard shortcut will attach my most recent file to the email: Alt+2, Enter This is probably the fastest way to attach the latest saved version of the file you are working on. Here is an article on how to use the. If you don't have the latest version of Office then the next method works universally on all apps and operating systems. Method #3: Copy & Paste the File Path My preferred method for attaching files is to copy & paste the file path.
This method works with any email client and also any file type, not just Excel files. The process is simple. You just need to copy the file's path (location) to the clipboard, then paste it in the File name field of the File Explorer (Finder) window in the email attachment window. Let me break that down into steps.
Step #1: Copy the file path to the clipboard The file path is the full file location of the file including the drive letter, folders, and full file name. It will look something like the following.
C: Users jon Documents Excel Campus Book1.xlsx So how do we copy it to the clipboard? You can actually do this from the FileInfo menu in Excel. In Excel 2013 and 2016 you can left-click on this field and select Copy link to clipboard. In 2010 you use Ctrl+C to copy the path. The keyboard shortcuts for copy link to clipboard (copy the file path) are:.
Excel 2010: Alt, F, I, G, Ctrl+C. Excel 2013, 2016: Alt, F, I, G, C You can also use a macro to copy the path to the clipboard, and add a button to the Quick Access Toolbar. Here is a post by Dick Kusleika from Daily Dose of Excel on. I have this setup on my QAT and it allows me to copy the file path with one click or keyboard shortcut. Leave a comment below if you would like me to explain more about this setup. Another method (submitted by Salvatore in the below) is to add the Document Location command to the Quick Access Toolbar.
This will add a box to the QAT that contains the full file path of the active workbook. You can click the box (or press the Alt+number keyboard shortcut) to select all the text, then press Ctrl+C to copy. Click here the image below to watch a quick animated screencast on how to add the Document Location command to the QAT. Step #2: Paste the file path to the attachment window Open the email in your email client (either new or reply) and press the Attach button. Now that the Insert File window is open, you just need paste (Ctrl+V) the full file path in the File Name box and press Enter. That might seem like a lot of steps, but it is actually pretty fast once you practice it a few times. How Do You Attach Files to Emails?
Well I hope one of those methods helps you save a little time with attaching emails. Like I said, there are probably a million different ways to go about this. Another popular method is to drag and drop the files from Explorer or Finder, into the body or attachment section of the email. (Thanks to Charlie for suggesting this in the!) Please with your preferred method. I would love to learn some new ways to do this. Wayne - November 9, 2018 Hi there. I have created a excel book with a few sheets (+-25).
My first few sheets contain date which I update monthly. Then I have all the other sheets pulling information from the data sheet to display information in certain formats etc. Each sheet is the information per client – so each client’s data is displayed on it’s own sheet. Now I want to email each client his sheet with the data on – kind of like a statement. How will I go about doing this automatically? So I want to press a button or follow a process that will automatically take e.g. Sheet 1 and send it to client 1, and sheet 2 send it to clinet 2 etc.
Will this be done through a macro? I can add the client’s email adress on the sheet as well.
So the process would pick up the email adress on the sheet (refer to a specific cell that contains the email address) then attached that particular sheet in a email and the email will input the adress shown in the spreadsheet. But this must be done automatically for all the sheets in the woorkbook i.e. 20 different emails created with each having it’s unique excell sheet attached. Is this possible? Sam - April 14, 2017 I like using Send as Attachment to quickly send out files/reports that I just finished. In Excel/Outlook 2013, I was able to alt-tab between the excel file and the newly created email with the attachment. I can copy and paste some quick information from the excel file and paste it onto the body of the email.
I figured this was a new feature with Office 2013. I was able to do this until recently. I can no longer alt tab back to the excel when I use the Send as attachment option. I’m not sure what changed; I don’t remember making any changes in options with either program.
Is there a way to go back to what it was? I have been trying to look in options of excel and outlook and can’t find it. Josh - March 8, 2017 I use the Email icon in the Quick Access Toolbar above the ribbon to send an excel file daily. After I click on the Email icon, it opens a new message in Outlook with the attachment. It used to put the cursor in the To field automatically, but now my company has switched to Office 365.
Now, it just opens up the new message and I have to click in the To field to type in the recipient’s name. How do I make it default to the To field, when opening a new message.
This only happens when I send the file from Excel as an attachment. Michelle - March 3, 2016 In your Method #1: I Don’t Use “Send as Attachment,” you claim that you “cannot make changes to the file after you have attached it. In some versions of Office you cannot edit the file in Excel either. I always find myself needing to make changes to the file or take screenshots before I send it.” Sure you can — all you need to do is close the email it has created and say “yes” when Outlook asks if you want to save the draft. Then open the draft and you can do whatever you want, just like when you attach the file any of the other ways you described. March 2, 2016 Hi Karen, The real file will be sent to the receiver. When you paste the file path into the attachment window, the email program (Outlook,Gmail) will attach the actual file.
Pasting the file path is just a shortcut that prevents you from having to navigate through folders to find the file you want to attach. Instead of drilling down through folders, you are basically telling the file browser window exactly where to go and which file to choose. Let me know if that makes more sense. Maybe I need to update the article to be more clear. Thanks for the great feedback Karen! Salvatore - March 2, 2016 Hi Jon, I have 2 ways to send emails. (At work I use MS Outlook).
From the file in excel, I use shortcutkeys – Alt F, D, A (F= File; D = Save & Send; A = Attachment) 2. From the excel file I have the FILE LOCATION located above the formula bar. I copy that (it has path and file name) open up Email, Click attachment and paste the path & file name in the File Name box. I have done this for a long time, but I will try your methods too! You will need to add the File Location to your QAT (see below) (I’m sorry I am unable to attach a screen shot at this time – I’m trying to send to Jon the jpg file) Thank you for your site! March 2, 2016 Thanks Salvatore! These are great suggestions!
I received your image and recreated it to fit in the post. I put a section above that also includes a screencast animation of how to add the Document Location command to the Quick Access Toolbar. The Document Location command contains the full file path/location of the active workbook. You can click on it to select all the text, then press ctrl+C to copy. You can also access it with the Alt+number key keyboard shortcut for the QAT.
Thanks again! March 3, 2016 Hi Nate, Yes, I actually have a link to a macro that does that in the article. But it became kind of hidden with all the other options for copying the file path.
I actually use the method you are describing. Here is a screenshot of the button I setup in the QAT that calls the CopyFilePath macro. See, I do use Excel 2010. ? Here is the code: Sub CopyFilePath Dim DataObj As New MSForms.DataObject Dim sName As String sName = ActiveWorkbook.FullName DataObj.SetText sName DataObj.PutInClipboard End Sub You will also need to add a reference to the Microsoft Forms 2.0 Object Library to get that code to work. Tools References in the VB Editor window. When I get a chance I’ll make a video that shows how to set it all up.
It’s the method I use the most, and should have been more clear on that.